Too many tools. Too much cost.

Districts are running a stack of systems to do what one platform could handle.

Screen sharing. Digital signage. Emergency alerts. Announcements. Each came in at a different time, from a different vendor, for a different reason. Nobody asked you to build Frankenstein's monster, but here you are keeping it alive. And you have to explain it in every budget meeting.

Run My Tool Audit

3–5

tools

Most districts run to cover classrooms and communication

60-80%

savings

When you consolidate to one platform

support tickets

After consolidating systems (Hayward USD)

Why Districts End Up with So Many Tools

You didn’t build this on purpose. You solved real problems as they came up: screen sharing, signage, emergency alerts, announcements.

Each decision made sense at the time. But those decisions stack. What started as one or two systems becomes four or five, each with its own vendor, contract, and management console.

Now you’re not just paying for tools. You’re paying in time, complexity, and the effort it takes to keep everything running.

Why It Becomes a Problem

None of these tools feel optional. Each one solves something real, which makes it hard to remove anything.

So instead of replacing tools, districts keep adding. That’s how cost grows and how the environment becomes harder to manage.

The challenge isn’t any one tool. It’s that they all run separately. When core capabilities live in different systems, everything gets more complex for IT and less consistent for teachers.

The way forward isn’t to cut functionality. It’s to stop running it all separately.

Compare Your Setup to Vivi

What you're managing today	With Vivi
Dongles, adapters, and patchwork screen sharing that works differently in every room	Wireless screen sharing from any device to any display. Same experience in every classroom.
A separate digital signage license (and often separate hardware)	Signage is built in. Schedule content, sync slide decks, and manage it all remotely.
A separate emergency alert system, often bolted on as an add-on	Visual emergency alerts on every connected screen, with HDMI-CEC support to power displays on automatically.
AV gear and mixers just to run morning announcements	Live video announcements and text alerts from any laptop. No AV setup required.
Room-by-room tech tickets every time software needs updating	Remote updates you set once and forget. They run on your schedule without interrupting instruction.
A different teacher experience depending on whether the room has an IFP, a projector, or a TV	One consistent experience for teachers regardless of what's on the wall.
3 to 5 vendor contracts, dashboards, and renewal cycles to manage	One platform. One vendor. One management console.
Total: $350 to $800+ per display/year	~$130 to $170 per display/year

The 60-Second Tool Audit

Districts That Simplified — and Saved

Cleveland County Schools • NC • 30 campuses • 15,000 students

Replaced a fragmented toolset across 30 campuses

“You can actually save districts a lot of money using just that live broadcast feature… You don’t have to buy sound mixers or AV gear anymore.”

Instead of running separate systems for screen sharing, signage, and alerts, they standardized on one platform across every campus.

Fewer systems. Lower cost. Same (or better) capability.

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Cornerstone Christian College • Australia • 2 campuses • 400 students

Chose Vivi over Airtame — for less cost and more capability

“It was going to cost considerably more per classroom than Vivi… Vivi provided all of this additional functionality at a similar or cheaper price point.”

When they looked at their actual needs, the math was clear:

Multiple tools cost more and still leave gaps. Vivi covered everything.

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Hayward Unified School District • CA • 18,000 students

Replaced an Apple TV patchwork — zero support tickets

“We don’t get support tickets on it. Once it’s in, it works.”

Replaced a mix of Apple TVs, HDMI cables, and room-specific setups with one consistent platform across every classroom.

Teachers can walk into any room and know how it works—while IT manages everything centrally.

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