Resource Room for the Vivi Trial

Your complete guide to getting more, buying less, and ensuring it's the best.

Whether you're following the daily email sequence, jumping ahead on your own, or taking the 60-minute express route, this wiki has everything you need to evaluate Vivi successfully.

Looking for technical support?
Visit the Support Hub for IT administrator assistance.

A person in a grey blazer holding a tablet with various app icons, standing in a room with others who are using laptops, indicating a collaborative classroom environment.

End-to-End in 60 Minutes or Less

Vivi in an Hour Emergency Alerts Digital Signage Text Announcements Wireless Screen Mirroring (Classroom) Vivi Central Add a Device Supplemental Resources What does Signup Look Like?

Vivi in an Hour

There's a LOT going on in Vivi. So how can you experience it all in an hour?

Vivi is easy. For you. For your users. For your students. For your budget.

Everything is designed around the low-barrier-to-value, "pick up and go" nature that forward-thinking technology leaders like yourself appreciate.

Emergency Alerts

Day 1: When Crisis Hits, Communication Saves Lives

The Challenge

Sometimes you have to climb ladders and reset things with current emergency communication.

That's not exactly ideal when every second counts.

03 Emergency Alerts 01 Landing Screen

10 Minute Exploration on Emergency Management:

Access Emergency Alerts in your trial dashboard
- https://admin.vivi.io/onboarding/emergency
Send a test alert to your connected displays
Add individuals who manage emergencies to the system
Practice triggering and cancelling alerts

Vivi Emergency Management Resources:

Using Vivi's Campus Communication Tools Course
- https://vivi-learning.teachable.com/p/using-vivi-campus-comms
- Section 1: Course Introduction - Communication ecosystem overview
- Section 2: Announcements - Text and video messaging
- Section 3: Emergencies - Crisis communication and alert systems
- API Integration: Connect with other safety systems

Emergency Alerts on Vivi.io
- https://www.vivi.io/what-we-do/emergency-alerts/

03 Emergency Alerts 02 What Shows on Virtual Device 03 Emergency Alerts 03 Complete

Digital Signage

Day 2: Daily Communication That Builds School Community

The Challenge

Good campus communications serve people and build community. The hardest part isn't the technology.
It's getting everyone to actually use it without groaning about "another new system."

10 Minute Exploration on Digital Signage:

Open Digital Signage feature in your trial
- Explore pre-loaded templates and examples
Add your communication champion to the trial
- Let them bring their designs and materials
- Show them the Canva integration (they'll probably say it's worth "whatever the thing costs")
Create your first campus announcement
Schedule content for different times and locations

Vivi Digital Signage Resources:

Using Vivi Signage Course
- https://vivi-learning.teachable.com/p/using-vivi-signage
- Section 1: Media Management - Upload and organize content
- Section 2: Scheduling Signage - Playlists, widgets, templates
- Section 3: Advanced Features - Multizone layouts and customization

Digital Signage on Vivi.io
- https://www.vivi.io/what-we-do/digital-signage/

Digital Signage Tutorial Videos
- https://www.youtube.com/playlist?list=PLEIeSfsSr20h_6xOyW1cdkkWLI-k7lLEi

Digital Signage Training Recording
- https://vimeo.com/995143328/d6553be6bd?share=copy

Text Announcements

Day 2.5: Instant Communication for Those "Right Now" Moments

The Challenge

"Mark Johnson, please come to the front office. Thank you!" - exactly the kind of message that used to require walking across campus.
When email isn't fast enough and PA systems aren't available.

10 Minute Exploration on Text Alerts:

Access Text Announcements feature in your trial
- Send a quick message to any display instantly
Try pre-filled message templates
- Use ready-made examples or type your own
Send test message to trial displays
Share feature with communication staff
- Ask them about their current process for urgent announcements

Vivi Text Alerts Resources:

Announcements on Vivi.io
- https://www.vivi.io/what-we-do/announcements/

Text Announcements Tutorial Videos
- https://youtube.com/playlist?list=PLEIeSfsSr20go3MJFkdz-TQiPwuXB1x2U&si=hQXiIg-7dM5efn9T

Campus Communication Tools Course
- https://vivi-learning.teachable.com/p/using-vivi-campus-comms
- Covers both announcements and emergency features

Wireless Screen Mirroring (Classroom)

Day 3: Teachers Love Vivi! Making Learning Interactive

The Challenge

Most teachers don't resist new technology because they're afraid of change. They resist it because they're protecting their instructional time.
They focus on student outcomes - not pairing, batteries, logins, and whatever else "unnecessary change" annoys them with.

10 Minute Exploration on Classroom Engagement:

Check out Wireless Screen Mirroring (Classroom) in the trial
- Experience how technology can enhance lessons teachers already love
Add teachers to your trial and share sample activities
- Let them experience rather than forcing them to learn entirely new approaches
Ask them to join Vivi for Teachers community
- https://myvivi.io - Free version for teachers
Try sample classroom activities
- Interactive Geography Exploration
- Collaborative Digital Pictionary

Vivi Classroom Engagement Resources:

Level 1 - The Basics Course
- https://vivi-learning.teachable.com/p/vivi-level-1
- Log in, screen sharing, annotation tools, whiteboard features
- Level 1 Tutorial Videos

Level 2 - Interactive Content Course
- https://vivi-learning.teachable.com/p/vivi-level-2
- Play Content, student sharing, screenshot features
- Level 2 Tutorial Videos

Level 3 - Engaging Students Course
- https://vivi-learning.teachable.com/p/vivi-level-3
- Assessments, polls, messaging, wellness features
- Level 3 Tutorial Videos

Wireless Screen Mirroring on Vivi.io
- https://www.vivi.io/what-we-do/wireless-screen-mirroring/

Teacher Guide
- https://vivi.atlassian.net/wiki/spaces/SHUB/pages/1402142738/Teacher+Guide

Vivi Central

Day 4: What's In It For You - The IT Perspective

The Challenge

You need to maintain security and support. Users expect things "to just work" yet seem to create their own expensive complications.
Say goodbye to disjointed workflows and context switching.

10 Minute Exploration on Vivi Central:

Log into your Vivi Central workspace
- Navigate through sidebar menu and experience intuitive UX
Add the Vivi app to your devices
- Experience seamless device integration across your campus
Test projector integration if available
- Especially Epson projectors - email Peter for Vivi box setup
Explore management capabilities
- See how a single portal eliminates workflow chaos

Vivi Central Management Resources:

Getting Started with Vivi Course
- http://vivi-learning.teachable.com/p/getting-started-with-vivi
- Initial configuration and setup guidance
- Foundation setup for school environment

Customizing Your Vivi Organization Course
- http://vivi-learning.teachable.com/p/customizing-your-vivi-organization
- Administrative tools and customization options
- User management and organization settings

Absolute Vivi Complete Course
- https://vivi-learning.teachable.com/p/absolute-vivi
- Deep-dive for eLearning Leaders

Vivi Central Tutorial Videos
- https://youtube.com/playlist?list=PLEIeSfsSr20jiNAT8IeX8bx2tjR4lZZP7&si=oErgtSuQuNiwii_n

Add a Device

Day 5: Add Almost Any Device; Add No Headaches

The Challenge

There's upside to device freedom. Staff likes using familiar devices. You can go with cheaper options and reclaim budget.
But you need to maintain security while users expect things "to just work."

10 Minute Exploration on Device Freedom:

Add the Vivi app to your personal devices
- Test Android, iOS, Windows, Mac, Chromebook compatibility
Experience cross-device compatibility
- Switch between devices seamlessly
Test with different display types
- Interactive flat panels, projectors, standard displays
Show staff familiar device usage
- Let them use what they already know and love

Vivi Device Freedom Resources:

Vivi App Downloads
- https://www.vivi.io/downloads/
- Apps for every platform and device type

Getting Started Course
- http://vivi-learning.teachable.com/p/getting-started-with-vivi
- Device setup and configuration guidance

Technical Support Hub
- https://vivi.atlassian.net/wiki/spaces/SHUB/overview
- Device-specific setup guides and troubleshooting

How to Connect PDF Guide
- https://www.vivi.io/wp-content/uploads/2021/11/Vivi-How-to-Connect-white.pdf

App Features Overview PDF
- https://www.vivi.io/wp-content/uploads/2022/08/Vivi-App-Features-11x8.5-v2-2.pdf

Supplemental Resources

Supplemental Resources: Everything You Need for Success

The Challenge

Sometimes you need more than just the basic course. You want video walkthroughs, recorded sessions, and comprehensive guides.
Here's everything we've created to make your Vivi journey as smooth as possible.

Complete Video Library & Training Recordings:

All tutorial playlists organized by topic and skill level
- Step-by-step video guides for every feature
- Pre-recorded training webinars with live Q&A
Multiple learning formats to match your preferences
- Quick tutorial videos for specific features
- Full training session recordings for comprehensive learning

Level 1 - The Basics Supplemental Resources:

Level 1 – The Basics Tutorial Videos
- https://youtube.com/playlist?list=PLEIeSfsSr20gaT90zXifok1f7ZbUaiMjG&si=h8R9TJSOILTZFakF
- Step-by-step videos for login, screen sharing, and basic tools

Level 1 Training Recording
- https://vimeo.com/995144847/6b56820030?share=copy
- Watch a complete Level 1 training webinar session
- Includes live Q&A and practical demonstrations

Level 2 - Interactive Content Supplemental Resources:

Level 2 – Interactive Content and Student Use Tutorial Videos
- https://youtube.com/playlist?list=PLEIeSfsSr20gr2duHJubaOaIIGF0Cd0us&si=_kwLgElPx3-DwLCC
- Advanced features for student engagement and interactive content

Level 2 Training Recording
- https://vimeo.com/995145810/7eb993fc07?share=copy
- Complete Level 2 training webinar with interactive examples
- Learn Play Content, student sharing, and screenshot features

Level 3 - Student Engagement Supplemental Resources:

Level 3 – Engaging Students with Vivi Tutorial Videos
- https://youtube.com/playlist?list=PLEIeSfsSr20hXBNC1gMl54-PPqjJSyfNA&si=9O_6uu07C2dqEr9C
- Advanced student engagement tools and classroom management

Level 3 Training Recording
- https://vimeo.com/995146351/99b234ac87?share=copy
- Complete Level 3 training session with engagement strategies
- Covers assessments, polls, messaging, and wellness features

Digital Signage Supplemental Resources:

Digital Signage Tutorial Videos
- https://www.youtube.com/playlist?list=PLEIeSfsSr20h_6xOyW1cdkkWLI-k7lLEi
- Complete video series on creating and managing digital signage

Digital Signage Training Recording
- https://vimeo.com/995143328/d6553be6bd?share=copy
- Pre-recorded Digital Signage training session
- Learn media management, scheduling, and advanced layouts

Tech Experts & IT Admins Supplemental Resources:

Absolute Vivi Tutorial Videos
- https://youtube.com/playlist?list=PLEIeSfsSr20gXAKPa5I8aKPfYcEBPTCdu&si=zSOBVnUgiualt06-
- Comprehensive technical tutorials for IT administrators

Vivi Central Tutorial Videos
- https://youtube.com/playlist?list=PLEIeSfsSr20jiNAT8IeX8bx2tjR4lZZP7&si=oErgtSuQuNiwii_n
- Administrative dashboard and management features

Vivi Announcements Tutorial Videos
- https://youtube.com/playlist?list=PLEIeSfsSr20go3MJFkdz-TQiPwuXB1x2U&si=hQXiIg-7dM5efn9T
- Emergency alerts and campus communication systems

Teacher Guide
- https://vivi.atlassian.net/wiki/spaces/SHUB/pages/1402142738/Teacher+Guide
- Comprehensive written guide for educators
- Step-by-step instructions and best practices

Additional Video Libraries & Resources:

Explore Training Videos on Vimeo
- https://vimeo.com/user142430604/collections
- Complete collection of training recordings and webinars

Explore Training Videos on YouTube
- https://www.youtube.com/playlist?list=PLEIeSfsSr20hXdZFXc2VdX48HR-L4Kpo3
- All tutorial playlists organized in one master collection

Access Complete Course Catalog
- https://vivi-learning.teachable.com/
- Full suite of free online training courses
- Self-paced learning with certificates upon completion

What does Signup Look Like?

Getting Started: Your Complete Sign-Up Walkthrough

The Challenge

You want to explore Vivi, but you're not sure what to expect from the sign-up process or what happens after you create your account.
Here's your complete step-by-step guide to getting started with confidence.

What to Expect: Complete Sign-Up Journey

Step 1: Fill out the trial form
- Quick form on vivi.io - just basic information needed
- Takes less than 2 minutes to complete
Step 2: Check your email for verification
- You'll receive a 4-digit verification code
- Code expires in 15 minutes, but you can request a new one
Step 3: Get your welcome email
- Contains your login credentials and next steps
- Includes direct link to your trial dashboard
Step 4: Enter your virtual environment
- Open "John's Room" - your virtual display
- Try the interactive feature demos
- Explore the full Vivi Central workspace

Understanding Your Trial Environment:

Your Virtual Display ("John's Room")
Think of it like a classroom screen, TV, or projector in a real school setting. Anything you send—like announcements, signage, or alerts—will appear here so you can see how Vivi works in real time.

Four Interactive Demos to Try
- Digital Signage: Showcase events, highlight achievements, broadcast school values
- Text Announcements: Quick heads-up for staff or students
- Emergency Alerts: Respond rapidly to unforeseen incidents
- Wireless Screen Sharing: Engage classes with instant wireless sharing
Vivi Central Dashboard
- Your main workspace for managing everything
- Navigate using the sidebar: Home, Organisation, Devices, Users, etc.
- Add devices, manage users, configure settings
Trial Features & Limitations
- 30-day full access to core features
- Virtual display for testing and demonstration
- Ability to add real devices and users to your trial
- Progress tracking shows days remaining

Sign-Up Support Resources:

Start Your Free Trial
- https://vivi.io/trial/
- Complete sign-up form and begin your 30-day experience

Request a Guided Demo
- https://www.vivi.io/demo/
- Schedule a personal walkthrough with our team

Technical Support Hub
- https://vivi.atlassian.net/wiki/spaces/SHUB/overview
- Troubleshooting guides and setup assistance

Email Support: peter.wheeler@vivi.io
- Direct assistance from your trial guide Peter
- Questions about sign-up, features, or next steps

What Happens After You Sign Up:

Immediate Access
- Log into Vivi Central with your provided credentials
- Start exploring features right away
Daily Email Guidance
- 6:19 AM emails from Peter for 6 days
- Each day focuses on a different feature area
- Can jump ahead using this wiki if preferred
Expand Your Trial
- Add teachers, administrators, and communication staff
- Connect real devices to test with your actual hardware
- Explore integration possibilities with existing systems
Get Support When Needed
- Office hours sessions for group learning
- 1:1 conversations for specific needs
- Community support through trial Slack channel

Pro Tips for Trial Success:

Try at least one feature to unlock the full Vivi Central experience
Keep your virtual display open in a second browser window while exploring
Add colleagues early - districts that involve multiple stakeholders see higher success
Don't worry about making mistakes - it's a sandbox environment designed for experimentation
Reach out with questions - Peter responds personally to trial support emails

Here to Solve, not to Sell - What to Expect during your trial

You want to explore Vivi, but you're not sure what to expect from the sign-up process or what happens after you create your account. Here's your complete step-by-step guide to getting started with confidence.

What to Expect: Signing Up

Step 1: Fill out the trial form
- Quick form on vivi.io/trial - just basic information needed
- Takes less than 1 minute to complete
Step 2: Check your email for verification
- You'll receive a 4-digit verification code
- Code expires in 15 minutes, but you can request a new one
Step 3: Get your welcome email
- Contains your login credentials and next steps
- Includes direct link to your trial dashboard
Step 4: Enter your virtual environment
- Open "{{Your Name}}'s Room" - your virtual display
- Try the interactive feature demos
- Explore the full Vivi Central workspace

Understanding Your Trial Environment:

Your Virtual Display ("{{Your Name}}'s Room")
Think of it like a classroom screen, TV, or projector in a real school setting. Anything you send—like announcements, signage, or alerts—will appear here so you can see how Vivi works in real time.

Section 01 - Screen 1 - Explaining your room copy

Complete Learning Paths

Teachers: Level-based progression from basics to advanced engagement

IT Administrators: Setup, customization, and management training

Communication Champions: Digital signage and campus communication tools

Emergency Teams: Crisis communication and alert systems

Explore Training Videos on Vimeo

Explore Training Videos on YouTube

Purchasing Support

Cost of Ownership Calculator
https://www.vivi.io/resources/total-cost-of-ownership/

Request Professional Development

Additional ways to get to know Vivi

Training Videos

We've created a handful of helpful video tutorials to help along the way. We encourage you to explore them on your schedule.

Explore Training Videos on Vimeo

Explore Training Videos on YouTube

Customer success

Our team is an extension of your team (if you want us to be) and they’re available at no extra cost.

Request Professional Development

Print Resources for Your Classroom

How to connect – A quick guide to connecting to Vivi for the first time: Download
App features – A summary of the key features of our Vivi App: Download
Guest access – A guide to the four ways you can give your guests quick Vivi access: Download
How to use ClickView with Vivi – Instructions on reliably streaming videos from the ClickView website directly to the Vivi in your room: Download

Learn More

Read the blog

Resource Room for the Vivi Trial

Your complete guide to getting more, buying less, and ensuring it's the best.

End-to-End in 60 Minutes or Less

Here to Solve, not to Sell - What to Expect during your trial

What to Expect: Signing Up

Understanding Your Trial Environment:

Complete Learning Paths

Purchasing Support

Additional ways to get to know Vivi

Training Videos

Customer success

Print Resources for Your Classroom

Learn More

What Actually Makes Teachers Feel Successful? (Source: Datia K12)

Putting Teachers at the Center in an Age of AI (Source: EdTech Digest)

Leading for Teacher Success: What Educators Say They Need Most (Source: District Administration)