Digital Signage Solutions for Schools

30 August 2021 | By viviedu

Digital signage solutions for schools are essentially the use of screens and other digital displays to broadcast information to students, teachers, staff and visitors on a school or university campus. It aims to grab students, staff and visitors’ attention and provide them with useful information.

According to the Alliance for Excellent Education: “Effective communication is a cornerstone of successful innovation in education. School districts that develop thoughtful communications plans build a culture of engagement, transparency, and trust that is critical for innovation both to take hold in the classroom and to be scalable across many schools.”

A digital signage solution for schools is inherently a visual medium since it combines text with video. This makes them not only appealing and difficult to ignore but are also accommodating to a variety of learners and communicational needs. These characteristics make this technology an attractive addition to school marketing departments as a great means of communication within schools. The ease of use makes it ideal for IT teams.

There are three components of digital signage solutions: hardware, software and content. The hardware is the tangible components like screens, monitors and devices to create the connection to the display. Software refers to the digital infrastructure enabling the creation, deployment, management, and analysis of content deployed by and on the hardware. The content is going to be displayed like audio, video, image, graphics, text, etc.

In order to actively engage students, workers and the larger community, educational institutions need to embrace digital signage with the help of their IT teams.

Related: Bringing key and engaging messages to different areas of the school at the touch of a button

Uses of Digital Signage Solutions for Schools

Today’s schools and colleges are full of tech-savvy students and teachers, making digital signage the perfect choice for modern communication.

What can digital signage offer schools specifically and in a novel way to communicate?

Go beyond the classroom

As well as hallways and classrooms, digital signage solutions can be used in different school rooms and across campuses, with no extra effort on the part of the IT department (since they can remotely manage the technology).

Virtually any room which is not a classroom can also make use of digital signage. A space in a school can be turned into a multi-use area where faculty and staff can host meetings or even showcase events like graduations, ceremonies, and major announcements.


According to TeachThought, digital signage is also a massive addition when it comes to real-time safety. In case of an emergency, staff and admins can communicate quickly to all areas within the institution. While the network can be used for everyday regular communications, it can be a valuable tool for spreading safety information within the shortest time possible.

Guide students and visitors

They go on to say, “No matter how a school is laid out, it will always be easier to navigate it as long as there are digital signs. Likewise, by setting up screens in hallways, the school administration can direct passersby to offices and meeting rooms that have been relocated. It becomes more comfortable for everyone to move around the institution without asking for directions all the time.”

Prepare students for the workforce

Schools need to reflect workplace realities in order to make the education system more workforce-oriented. Digital signage solutions for schools create a more collaborative, hands-on learning experience, where they learn how to navigate digital technology at an early age. These students will be more prepared for advanced learning and jobs that require digital literacy. 

Benefits of Digital Signage Solutions in Education

K-12 learning spaces and universities are assuming new and different configurations to best accommodate emerging forms of digital learning and more recent social distancing guidelines. IT plays an essential role in transforming these schools into digital ones.

According to edtechreview: “The present generation is so much accustomed and comfortable in using digital communication that anything less than it would be a cause of displeasure for them. Educational institutes can hardly afford to take the risk of falling below the expectations of the students and have rightly embraced digital communication.”

Schools and universities can benefit from digital signage solutions in the following ways:

Central control

IT and marketing save time by centrally controlling the system since most tasks can be performed remotely. It also ensures security, as administrators can grant user access and teachers can approve content before it is shared.

Adapting and changing content anytime from anywhere

One of the significant benefits of digital signage to the education sector is how quickly IT, teachers, and authorized staff can add content, change a playlist, drop in a slide, or add a new graphic.

For administrators, this allows them freedom as well as helping IT managers at the same time. The curriculum and daily learning objectives can be planned strategically and the content can be changed on demand.


The digital engagement trend isn’t going anywhere, so investing now will pay off in the long run. By going digital, you can also save on professional printing, paper and ink cartridges, waste collection, and the staff needed to create and distribute paper notices. At the same time, it grabs students’ attention, unlike most paper-based signage.

Digital systems also offer efficiency: administrators can change or update messages with just a few clicks. As far as personnel costs go, their ease and efficiency allow staff to pursue other projects.

Improve the learning experience

Pupils are more likely to pay attention to colorful screens than traditional whiteboards. Teachers can utilize the benefits of digital signage in education to make their classes more engaging and exciting.

The use of electronic display boards for recognizing students’ achievements is another benefit of digital signage in education since it boosts their confidence and drives their passion.

Related: IT Managers share strategies to support teachers and students with edtech

What to look for in Digital Signage Solutions for Schools

As an IT administrator, you want to ensure an application has all the features you need to make using it as simple as possible in your school district. To make sure your package includes the features you need to make the most of it, there are a number of features you should know about.

1. Easy-to-Use Software

Apps should be easy to set up and use. As a result, multiple stakeholders in your school can quickly learn how to use the app, create, edit and publish content.

2. On-Demand and Scheduled Content 

You should be able to create your content and push it out immediately or on a schedule. This flexibility ensures that your content is always timely and relevant, even when school is not in session. 

3. Multi-User Access

To give one person all the responsibilities can be overwhelming, so it is better to spread them out. However, you want to be certain multiple people can access the software at the same time from their respective locations whether it is a school or the whole district. Multi-user access is also useful for unexpected changes.

4. Compatibility and Scalability

Solutions vary in how they are set up. For instance, not all solutions are compatible with every type of device and display. Find a provider that is agnostic so you can leverage the technology you already have across the district to lower costs.

5. Continual Software Updates

Digital signage solutions for schools aren’t just about the hardware or app – it’s about constantly improving it to meet the needs of school environments. The provider should continually evolve their software, giving access to the latest product developments. As an IT manager, you do not want the application to be outdated a year after making the initial investment.

With SaaS solutions for digital signage, school districts can control the budgeting and maintenance of the systems, as well as update efficiencies across campus.

6. User Management

IT administrators often decide what digital signage to use, but other school staff members also use it. You can manage multiple users on your account, each with their own responsibilities. You may also assign roles and permissions features to be able to easily restrict or grant hugely varying levels of access to different users.

Now is the time to upgrade the communication and learning experience of your educational institution no matter the type: elementary school, high school, college, K12 or university. Leverage all the uses and benefits specifically created for digital signage solutions for schools.Digital signage should be easy to use, manage and delegate within your school. Request a demo from Vivi to know what other things you should consider when looking for the right digital signage solutions for schools.