Office Administrator

Job Type:  Permanent full-time

Location:  Melbourne, VIC

Reporting To:  Financial Controller


About the company

Vivi is the only wireless screen mirroring and digital signage tool designed for education. We help IT help teachers help students with classroom technology that enhances collaboration, control, and creativity.

Vivi exists because we all had that one teacher who changed our life, who went above and beyond to serve as a role model and sage.

They guided discussion, connected with their students on a personal level, were just as engaging and entertaining as they were educational, and they created a dynamic learning environment by constantly involving students. Those teachers are the masters of the social classroom.

Personalised learning environments have been proven to deliver better educational outcomes for individuals through increased participation and engagement. To successfully create such an environment requires a fluid, visual dialogue between teacher and student. This is why Vivi exists.

Vivi is used by over 250,000 teachers and students around the world and is setting out to disrupt the enormous education industry with our high-growth, ambitious, and creative team.


About the role

We’re looking for an enthusiastic office administrator to help run the Melbourne office. Based in central South Yarra, this person will be tasked with being an office all-rounder from reception duties to facilities management to helping the finance team with various book-keeping tasks.


Office Administration 70%

> Be the first point of contact for all visitors to the Vivi Australia HQ – meet and greet with first class service

> Reception duties – answering the phone and redirecting calls.

> Mail, couriers & logistics - assist with marketing mail-outs, help sales operations with dispatch of stock and mail collection

> Assist the tech team and sales operations with stock reporting and ordering

> Administration tasks such as managing documentation and ensure effective filing systems

> Co-ordinate company-wide meetings townhalls, team lunches, board meetings including catering requirements

> Assist with organising various cultural activities

> Managing and maintain office services, amenities and equipment including ordering of office supplies to ensure a productive working environment

> Facilities management

> Travel and accommodation arrangements when required

> Help maintain OH&S requirements as required by HR

> Manage any office relocation as required including all reconnections, removalist, and end of lease arrangements.


General Accounts & Accounting support– 30%
> Data entry of Accounts payable

> Vendor management and set up and verification

> Assist with business administration including insurances, equipment, and asset registers

> General banking, credit card reconciliations and accounting support


About you

> 1-2 years Administration or support experience

> High level of customer service

> Experience using the Office 365 suite

> Experience using Xero and CRM systems highly advantageous